Featuring Time-Snap and ProSense technology

The mining industry in South Africa is a challenging environment in which to operate. It can be argued that managing the human resources and the associated assets within the industry makes for the most complex ecosystems in business today.

The Problem:
Managing human resources in mining has unique challenges not found in other industries. The Chamber of Mines rules and union agreements usually make paying staff a difficult process fraught with opportunities to make errors that could have a negative impact on the business. In addition mines need to cope with complex Manpower Planning and Shift based systems.

The Solution:
Symplexity Human Resources and Payroll for Mining. Symplexity was crafted to simplify the complexity found in the mining environment.

Symplexity is a comprehensive human resources and payroll system that is unmatched in the functionality and power it offers. In this new age of payroll processing, your payroll system should be able to fulfill your requirements without labour intensive manual work or interventions. Symplexity makes this a reality, coping with your most complex requirements in a simple and intuitive way.

At the heart of Symplexity is the real time Time-Snap calculation engine that flexes and adapts to the most demanding of requirements. Irrespective of how you remunerate and reward your employees, Symplexity not only caters for the most complex request but also makes the process simple.

As input is captured within Symplexity all the totals such as tax and net pay are calculated in real-time by the Symplexity Time-Snap engine. Not only does Symplexity calculate the current period, real-time, as you watch, but forecasts these totals for any period into the future, allowing for what-if forecasting, budgeting and scenario planning.

An indispensable feature of Symplexity is the ProSense agent which brings a proactive, silent and 6th sense to Symplexity. ProSense monitors your information and based on your rules, actions events as reminders, emails and report distribution. Never again will an important action, such as a performance review or an increase, go unattended or be forgotten.

Symplexity: Simplifying Complexity in mining by

• Chamber of Mines Compliance: The ability to adhere and adapt simply to all Chamber of Mines rules and grandfathering of those rules.
• Manpower Planning: Built in Manpower Planning module tailored to the specialised mining requirements.
• Time and Attendance: Accept raw Time and Attendance data, apply the correct shift patterns and calculate the normal, overtime and other allowances.
• Mining Leave: Cater for mining specific leave rules such as Leave Qualifying Shifts and Holiday Leave Allowance.
• Parading: Functionality to cater for Parading.
• Housing: Managing High Density and Low Density housing.
• Asset Tracking: Catering for the issue and reclamation of assets issued to staff.
• Adjustments: Allowing adjustments to shifts for the previous month in the current pay cycle.
• Pay Cycles: Dealing efficiently with cycle pay, annual pay and deferred pay.
• Union Negotiations: Adapting to union negotiations easily by having comprehensive back pay facilities.
• AWOP: Having processes built in to deal with Absent without Pay (AWOP) and resulting disciplinary actions.

Symplexity’s over arching set of features enable it to easily adapt to the mining industries most demanding requirements. A mining payroll system requires complex calculations and is subject to many special conditions; Symplexity will easily meet your requirements in a simple and intuitive manner.

Benefits: The system can calculate any benefits such as medical aid and pension fund contributions. Electronic funds transfer to these parties can also be affected.

Crystal Ball: The Time-Snap feature allows an organisation to create multiple what-if scenarios that can show the financial implications of decisions. This is invaluable in terms of wage negotiations; salary increases; package structuring and restructuring exercises.

Budgeting: Manpower Planning allows managers to record budgeted, actual and forecast staff and forecast expenditure. Trends in staff expenditure are also forecast.

Bread Crumbing: Every action and transaction with the corresponding before and after images is audited.

Universal Access: Symplexity reduces the total cost of ownership by employing a browser based access system. No costly deployment of software to each user’s personal workstation is required. Users simply access the Symplexity from a web browser. This web based model allows moderated access for all types of stakeholders (HR; Payroll; Training; Executives; Managers; Employees) directly to Symplexity.

Good Citizen: Symplexity understands that all systems need to be able to live in harmony with other systems. As such Symplexity is capable of integrating and interfacing to other systems such as Financial Systems; Time and Attendance Systems; Banking and Payment systems and any other systems your company may have.

Free Flow: All effective payroll departments function with good processes. Often these processes are managed manually and not by the payroll system. Symplexity has built in workflow capabilities that allow an unprecedented level of efficiency and control.

Lock-Box: Security of systems and audit compliance is a growing concern of payroll departments. Symplexity has a multi level security model based on the users’ role; company structure and access rights management. Security can be controlled to any granularity in order to grant or deny access to parts of the organisation structure, forms, and reports.

Mighty Morphing: Symplexity can adapt its way of working to your exact requirements. Unparalleled flexibility can be found in all aspects of Symplexity including forms, screens, calculations, processes and reports.

Spit it Out: Symplexity acknowledges that an effective payroll must transform captured data into useful information. To this end Symplexity has a host of methods to represent data. These include but are not limited to standard reports; cubes; exports to Microsoft Word and Microsoft Excel and a powerful but simple built in report writer.

Show me the money: Symplexity supports payment of employees and 3rd parties via built in electronic funds transfer technology. Support for CATS and ACB are standard out of the box.

ProSense: Symplexity’s ProSense agent allows you to set items to be proactively actioned in the future. Actions include reminders, emails and reports that can be triggered on dates and values. ProSenses’ uses include wishing employee’s happy birthday or reminding managers to perform performance reviews or even distributing reports at predefined dates and intervals. ProSense can even monitor information that is out of date and proactively prompt users to update that information.